– Microsoft Teams vs Zoom: The 8 Key Differences
Zoom is best-known as one of the leading tools for video conferencing in both the office and home. So, how do you decide which is best for your company? Join the waitlist here! Intended to replace Skype for Business , Teams offers functionality for one-on-one conversations, instant and asynchronous messaging , video meetings , and even Together Mode — a new way to host meetings. Teams users love that it comes as part of the Microsoft environment. But, keep in mind that some of your users will already be using Zoom already.
Zoom started life as a solution to expensive and complicated tools for traditional video conferencing. Removing hours of exhausting set-up, Zoom makes visual collaboration a breeze. All you need is a web browser to get started. Zoom is best-known for its easy-to-adopt high definition video conferencing. You can even launch webinars and broadcasts through Zoom. Zoom has expanded its portfolio to include Zoom Chat and voice calling too. So should you be using Teams instead of Zoom?
It is integrated into the app and makes scheduling meetings a total breeze. Any scheduling conflicts are immediately clear to see, and adjustments can be made accordingly.
My least favorite thing about Teams would have to be the UI. As most of the world has transitioned to remote work, malware and data breaches have become bigger threats to companies worldwide. Microsoft Teams offers unmatched security features of the entire Microsoft Suite.
While sharing is perhaps one of the key benefits of Teams, it can be a challenge to alter its permission settings. The integration with other Microsoft products makes it convenient to access, utilize, and manage different platforms from one place. My least favorite thing about Teams is the aesthetics of the program. The colors and format presentation seem slightly outdated compared to Zoom.
My favorite thing about Teams is it uses fewer resources than apps like Slack. For team-building exercises, it is perfect for splitting up teams into random rooms and getting them to work together on projects or brainstorming sessions during the creative process. While it has many great features, one of my least favorite things about Zoom is the price point. But, Zoom chews through computer memory and phone battery and if you have the slightest hiccup in internet connection, it will just drop you.
You can read our full comparison of the major team collaboration apps here. Zoom breakout rooms let users split meetings into up to 50 sessions. Hosts can split participants manually or allow the system to do it automatically.
Automatic splitting assigns the same number of people to each room. You can also let your participants choose a room themselves. To make a breakout room in Zoom, an admin needs to enable the feature through the Zoom web portal. Click on the Account Management tab, then Account Settings to find the option.
Toggle the switch next to Breakout Room to On. Once breakout rooms are available, start an instant or scheduled meeting on Zoom then click Breakout Rooms. Choose how to assign participants to rooms. You can pick between automatic or manual options, or let users choose their own rooms. Click on the Options tab to adjust the settings of a breakout room. You can choose whether to allow users to return to a main meeting at any time.
Admins can also request breakout rooms to close after a specified time. To broadcast a message to all breakout rooms at once, click on Breakout Rooms. Click Broadcast Message to All, enter your text, and click Broadcast. Teams comes as part of the Microsoft subscription. There are four tiers that you can use to pay for Microsoft Teams, including:.
You need a minimum one-year annual plan with all Microsoft Teams packages. This means that you are a little more tied in with this technology than you are with Zoom. One of the things that make Zoom so appealing is that it looks affordable. You can use Zoom without paying, thanks to the free tier. Unlimited cloud storage comes with the Enterprise plan. If you want to access extra features, like Zoom phone, you may need to pay extra too.
Part of the Microsoft portfolio, Business Voice provides telephony through the cloud. You can unify your calendar, collaboration app, phone, and productivity tools in one platform.
How you implement Microsoft Teams Business Voice varies from business to business. With direct routing, companies can keep their existing phone service provider, and use SIP trunks to connect to Teams. You can find a list of Microsoft Teams Direct Routing partners here. Zoom Phone is the cloud phone solution for the Zoom platform. Available globally, the service offers an enterprise-class phone system.
You can provision and manage users, monitor call quality, and track usage data. Zoom Phone also comes with enterprise-class security and voice encryption. You can make and receive phone calls, share content, and meet through video in the same place. Zoom Phone also comes with access to high-level features like IVR, call-routing, and auto attendants. You can also access Zoom Rooms for hardware, with video conferencing technology from the likes of Polycom and Yealink.
The Microsoft security stack is more well-established, in general. Microsoft can offer multi-factor authentication to encrypt data, whereas Zoom has 2FA. Zoom acquired Keybase earlier this year, a security-focused messaging app that Zoom can use to boost encryption capabilities. He kindly supplied this comprehensive guide to the security differences between the two platforms:. The Microsoft Teams platform is wrapped into the whole Microsoft platform. So when an Enterprise uses Microsoft Azure Active Directory, they already have their policies in place of who has access to files, folders, services and apps.
So, your enterprise security is wrapped up in the wider enterprise platform. There are other identity providers that can be used with Microsoft too. When it comes to Zoom security, it has a number of ways your logins can be done. This will then bring enterprise security to your Zoom logins. Microsoft Teams utilizes a URL link to join meetings.
If you have an audio conferencing dial-in capability, you get a phone number and a conference ID. If a user wants to join a meeting, they need to be admitted via the lobby and know the URL or the conference ID. Zoom utilises a conference ID for every meeting. Previously all meetings were set to have this ID and without a PIN code, meaning anyone could join a meeting with just guessing a digit meeting ID.
Zoom Bombing was a term we all became familiar with in as people were sharing meeting codes online for meetings to be disrupted and many times with inappropriate content being shared. Zoom has now enforced many security policies to prevent this happening. As mentioned above, Microsoft Teams is integrated into the Microsoft and Azure infrastructure. There has been one security issue with Microsoft Teams and this was patched before anything was impacted.
Zoom was perceived to be easy to use and just work and teach Granny how to use it. And most of the security concerns mentioned above have been solved. Is it an issue for Microsoft Teams or Zoom? The above covers the blow-for-blow Microsoft Teams vs Zoom comparisons.
Yes, Teams is like Zoom. But, like so many other things that are like something else, there are many differences. Some simple and some complex. With Zoom and Microsoft Teams, you can share files and screens with colleagues.
These applications also support video and audio conferencing, as well as one-to-one and group chat. Zoom started life and is still traditionally viewed as a solution to complex video conferencing.
The tool makes it easier to have conversations through group and one-on-one video.
Video Conferencing Applications: Bandwidth Benchmarking – Cartesian – 2. Zoom vs Microsoft Teams: Participant limits
Zoom had higher ratings than Microsoft Teams overall. We use latency, bandwidth, and packet loss as parameters in our study. Effects on quality. Meanwhile, you can add a maximum of participants with its Zoom Enterprise paid plan. If you have a larger enterprise, you can always. Two of the most common applications, Zoom and Microsoft Teams, report that they require Mbps downstream and Mbps upstream. Performance.
Zoom vs Microsoft Teams Comparison Chart .Comparing Zoom, Microsoft Teams and Google Meet
This means that no one else can control the Microsoft Teams rooms in their absence. Zoom internet recommendations.